January 11, 2018
The regular meeting of the Circleville Town Council was called to order at 6:05 PM by Koby Willis. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer, Shirl Fox and Mayor Koby Willis. Susan Ashmore, Town clerk was also in attendance. Others attending were Joe Dalton, McKay Morgan, Rick Blackwell, Galen Matheson, John Hanna, Dave Hamm, Mike Haaland, Christine Fullmer, Aleshea Willis, and Will Talbot.
Mayor Koby Willis opened the meeting and welcomed everyone. The Mayor called for the newly elected Mayor and Council Members to be sworn in. Mayor Koby Willis, Council Members Kirk Fullmer and Shirl Fox were sworn in by Susan Ashmore, Town Clerk.
Next the Mayor asked if there were any additions or corrections to the minutes of the meeting held on December 14, 2017. There is one amendment to the minutes.
Kirk made a motion to amend the minutes to state the one-time fee for a 2-inch meter will be $3250; Priscilla seconded and the motion passed unanimously.
The Mayor acknowledged Will Talbot and Rick Blackwell, Piute County Commissioners, and McKay Morgan to discuss the improvement and maintenance of 1050 East and 470 South to the highway. These roads belong to the town, however, the county has been willingly helping the town maintain the periodic grading of the roads.
The council and interested town residents discussed the past maintenance of these roads and what the current needs are to make them safer for the trucks that use them. The traffic on the roads has increased and the safety of the trucks using the roads may be compromised.
Rick Blackwell suggested that the county repair the roads and the town will put the chemicals on it. The council is open to this solution but would like to know the cost before entering into an agreement.
After much discussion, the commissioners and the council agreed that the county and the town could work together. The county would be willing to continue to help with the grading if the town will furnish the chemical and additional gravel. Shirl Fox will research the cost and report back at the next council meeting.
McKay asked if we could find out how much revenue comes from the gravel roads per foot or mile. That breakdown is not furnished with the revenue received from class C road funds.
Joe Dalton wanted to discuss water shares in Wiley ditch. The council would like to collect information on the legal process of renting or selling the town owned water shares. This issue will be reviewed and discussed at another meeting.
John Hanna initiated a discussion about the debris, old vehicles, RV’s, weeds and general mess and clutter in front of residential property around town. He asked what could be done to encourage the residents to clean it up. The council explained that the town is responsible for the weed abatement in those areas but there is no ordinance to prevent the parking or storage of personal property. For the town to clean up the weeds and maintain a clean appearance along the roads, the right of way would need to be kept clear. We encourage all residents to be aware of the appearance of our community and do their best to help keep it as clean as possible.
Galen Matheson joined the discussion and commented that he is aware of other small towns who have ordinances that require certain standards along the roadway. The council does not want to regulate what people can do on their own property. However, they agreed that if everyone voluntarily did a little clean up, it would help the town be able to clean up weeds in the spring and summer months and would improve the appearance of the town.
Next the Mayor opened the floor to departments.
Fire: The Mayor has organized a volunteer fire department sign up and wildlife training on January 24. Notices are posted in town. Anyone who can’t attend is encouraged to contact Mayor Willis to sign up to serve on the fire department. WE NEED VOLUNTEERS!
Water: Scott reported that there are a lot of delinquent water bills. There is a $50 reconnection fee for those whose water has been shut-off. The water department will be enforcing this fee.
Koby and Scott inspected the downed fence at the springs. The posts are still in place, so Dave will repair the fence lines.
Kirk would like the council to review the policy of one water meter per parcel. Many variables were discussed, and ideas presented that could better accommodate multiple residences on one parcel. It was determined that no action will be taken at this time.
Cemetery: A gate will be installed within a month at the cemetery near the northwest corner. Kirk proposed a review of the resident burial policy by the council. After discussing the current policy, the council determined that it will stand as currently stated.
The bills and budget variance reports were presented and reviewed by the council.
Kirk made a motion to approve the bills and budget variance reports and adjourn; Scott seconded, and the motion passed unanimously.
The meeting was adjourned at 8:03 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
February 8, 2018
The regular meeting of the Circleville Town Council was called to order at 6:05 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer and Shirl Fox. Susan Ashmore, Town clerk was also in attendance. Others attending were Marty Morgan, Stacy Gass, Geordin Gass, McKay Morgan, Chris Jesson, Brindley Whittaker, Belle Camp, Taegen Sides, and John Hanna.
Mayor Koby Willis requested that the council consider opening meetings with the Pledge and a Prayer. There was no discussion or objection from the public in attendance. Scott made a motion to accept this new procedure; Shirl seconded, and the motion passed unanimously.
Mayor Willis led the pledge and said the prayer to open the proceedings.
Next the Mayor asked if there were any additions or corrections to the minutes of the meeting held on January 11, 2018. There were no additions or corrections. Kirk made a motion to accept the minutes; Shirl seconded, and the motion passed unanimously.
The Mayor called on Chris Jesson to present a proposal to start a community garden in Circleville, similar to the one in Junction. Chris is a member of the Intergenerational Poverty Board and is involved in projects that will benefit all of the citizens in the community. The community garden in Junction has maintained by the 4H Club members with assistance from a few Junction residents.
In order to facilitate this project, Circleville would need to donate land and water. Chris has lined up help to install the pipes for a drip system to water the garden. This would present a good opportunity for the residents of Circleville to serve those in need in our community. The council is unanimous in it’s support of moving forward with locating a piece of land that would be adequate for a garden. Potential locations will be discussed at our next meeting.
Next Scott presented the request for a water meter for Rick Fullmer. There was a discussion about the lack of pressure in the area where it needs to be placed. The council determined that the pressure may be too low to add another meter on that property. Scott will look at the lines to see what needs to be done to improve the pressure.
Kirk made a motion to hold the approval until the pressure issue can be resolved; Priscilla seconded, and the motion passed unanimously.
John Hanna requested the council revisit the issue of clutter on property along the public roads. The council does not see a way to do more than ask people to clean up around their property.
A discussion on the Wiley ditch and the town’s water shares was resumed from our last meeting. The question of whether or not the town should sell part or all of the shares it currently owns. Kirk voiced concern that the water might be removed from the Wiley ditch. McKay said that’s not the intent but that would be up to the irrigation company. Shirl discussed the scheduling of the ditch water. He voiced concern about people losing their time on the watering. Marty informed the council of the flow of the water from the ditch. He said the schedule does not need to be changed for anyone below the user who buys more shares.
Scott made a motion for the town to sell their water shares; Priscilla seconded, the motion passed with three ayes and one nay.
Next the council discussed the potential methods for opening the bid for water shares. It was determined that a live auction will be held on March 8 at 5:30 pm at the Community Center.
Koby presented the idea of a youth council for the town. The Mayor asked Stacy Gass to help get a council started. This will expose high school students to the process of government. They would do service in the community and learn how to have a voice in the community government. This has been very beneficial in other high schools in our state.
Priscilla made a motion to organize a youth council; Scott seconded, and the motion passed unanimously.
Mike Haaland has been hosting the town website for several years. Koby presented the idea of moving the site to another host. The council will discuss this option further when more information on cost is obtained.
Next the Mayor opened the floor to departments.
Fire: How do we add people to the emergency text chain. When we have a list of fire volunteers, Deputy Matt Whittaker will take the contact information to Richfield to add it to the communication chain.
Koby reported on the training meeting held January 24. He reviewed the mitigation requirements to honor the agreement we have in place with the Forest Service. Training schedule is:
Roads: Shirl reported on the information he collected for the road improvement discussed by the council last month. He presented the bid for the chemical application. The council asked him to get a breakdown of the costs to see if there would be an opportunity for savings. Koby will attend the County Commissioners meeting to verify their commitment to help maintain the integrity of the road in question.
Water: Koby met with Brandon Mellor from the Division of Water Resources. The meter at the pump and at the 3 water sources need to be added to the monthly readings.
Parks and Recreation: Aleshea Willis will be organizing the Easter Egg Hunt this year.
The bills and budget variance reports were presented and reviewed by the council.
Kirk made a motion to approve the bills and budget variance reports and adjourn; Shirl seconded, and the motion passed unanimously.
The meeting was adjourned at 8:55 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
March 8, 2018
A special meeting was held to discuss sites for a community garden
The Mayor and council members went to the proposed site for the community garden behind the parking area at the clinic. The council discussed locations for the water meter and faucet. Mayor Willis will discuss the site and location of water sources with Chris Jesson who will be heading up the project.
The next order of business was the auction for the truck and water shares.
First up was the auctioning of the truck. The truck was purchased by Shane Morrison for $350.
Next the Mayor explained the process for auctioning the water shares. The first bid went to Wade Westwood who purchased 2 shares for $600 per share. The bidding continued for the remaining shares. The next bid went to Joe Dalton who purchased all 15 shares at $600 per share.
The council would like to thank Gene King for taking time away from his move to facilitate the auction.
The regular meeting of the Circleville Town Council was called to order at 6:00 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer. Susan Ashmore, Town clerk was also in attendance. The Mayor excused Council Member, Shirl Fox. Also attending were David Riddle and Chad Peterson from Jones and DeMille, Darin Chase, and Kelly Chase.
Mayor Willis led the pledge and Scott Dalton offered the prayer to open the proceedings.
Next the Mayor asked if there were any additions or corrections to the minutes of the meeting held February 8, 2018. Kirk made a motion to accept the minutes; Priscilla seconded, and the motion passed unanimously.
The Mayor called on David Riddle from Jones and DeMille to report on the start of the sidewalk project. He discussed some of the steps that must be taken to get underway. One issue is the removal of trees that are either dying or are causing destruction the sidewalks to crack or buckle. David also recommended reinforcing the concrete in high traffic areas like the driveways between the café and Stan’s. He will get bids from Rasmussen Construction on the tree removal and additional concrete for the sidewalks to be sure they are within the parameters of the grant.
Rasmussen is planning to begin the project on March 26.
Next Darin and Kelly Chase wished to discuss site permit requirements, additional water meters on their property at 276 E 470 North and a business license.
The council discussed the water pressure around their property. This area has been discussed previously with other residents due to the low pressure. It was concluded that before any additional meters can be put in, larger pipes should to be installed. There is an existing meter on the property, so they will come back to the council when they are ready for a site permit to build additional structures.
The Chase brothers are also expanding their trucking business from up north. They requested a business license. Priscilla made a motion to approve the business license; Kirk seconded, and the motion passed unanimously.
Next the Mayor opened the floor to departments.
Fire: Volunteer training was held weekly in the month of March. Anyone still interested in helping our fire department should talk to Koby Willis or a member of the council.
Roads: Koby reported on the commissioners meeting about the maintenance on 470 South. The condition of the road will be reevaluated next spring to see how well it held up with the treatment that was done this year.
Water: The council discussed the town water policy pertaining to multi-family housing. A modification to the policy will be presented for the council’s approval at a future meeting.
Dave Hamm reported on the maintenance projects now that the weather is warmer. He discussed the timing of weed spraying, and the feeding of the grass in the parks for optimal results.
The Mayor reported on the 5-year project priority list for CIB.
The bills and budget variance reports were presented and reviewed by the council.
Kirk made a motion to approve the bills and budget variance reports and adjourn; Priscilla seconded, and the motion passed unanimously.
The meeting was adjourned at 8:25 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
April 12, 2018
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer and Shirl Fox. Susan Ashmore, Town clerk was also in attendance. Also attending were Garret & Susie Clark, Joe and Tanner Dalton, Matt Davis, Heidi Sudweeks, Cache & Carter Sudweeks, Mikell & Mindi Morgan, Brody Sudweeks, Tanya Martin, Angie Severe, Sharon Ramos, Abby Morgan, Heidi Jensen, Dina & David Thomas, Shauna Jessop, Ammon Jessop, Anna Wilde, Kate Morgan, Taelor Gass, Stacie Gass, Darin Bushman.
Mayor Willis led the pledge and Priscilla Morgan offered the prayer to open the proceedings.
Next the Mayor asked if there were any additions or corrections to the minutes of the meeting held March 8, 2018. The following amendment is made to the minutes: �Koby reported on the commissioners meeting about the maintenance on 470 South.� This discussion should have referenced Sandy Lane instead of 470 South.
Kirk made a motion to accept the minutes as amended; Scott seconded, and the motion passed unanimously.
The Mayor called on the following public visitors who were on the planned agenda.
Matt Davis. Matt asked if the town council would like him to aerate and thatch the lawns in the parks and the community center this year. The council decided to have this service performed this year. Priscilla made a motion to approve aeration and thatching of the parks and grounds; Kirk seconded, and the motion passed unanimously.
Students from FBLA came to address the council about the annual donation to benefit the members who have qualified for the national competition in Baltimore, MD. Circleville has 14 students who qualified this year which is twice the number of years past. We are so proud of our Piute students who have worked toward and achieved this goal in FBLA. Mikell Morgan asked if there were any service projects they can do for the town to help with the cost of their trip. The council offered $700 in exchange for help with the beautification of Main Street and cleaning the fire trucks. Priscilla made a motion to donate $700 to the FBLA in exchange for planting flowers and washing the fire trucks; Shirl seconded, and the motion passed unanimously.
Keanna, Cade, and Alayna Severe requested permission to have a Sno-cone and ice cream shack with tables and chairs at the Memorial Park this summer. They presented the council with their business plan and drawings of the �shack�. The council was impressed with the presentation by the Severe children. Scott made a motion to approve the summer business; Priscilla seconded, and the motion passed unanimously.
Stacie Gass reported on the progress of obtaining grants to build public restrooms by the softball field. The school district will apply for the $50,000 outdoor recreation grant. This grant requires a match in kind from the town. There is also a $15,000 contribution from the Special Service District that will count toward the match. Stacie is continuing to pursue the additional help from either the Trails or the Heritage Highway groups that will go toward the �in kind match�. The rest of the matching funds will be through help with prep work, dirt, water hookup or whatever the town can provide. The council discussed the maintenance sharing for the restrooms. The council is willing to work with the school district on a maintenance schedule once the building is operational. Scott suggested that a separate meter be installed. After a discussion, the council agreed that a meter could be installed. The council extends a special thanks Stacie Gass for all of the work she has done to make this project possible.
Ammon Jessop addressed the council about a project he is undertaking down along the creek on his property. He plans to have horseback riding, wagon (hay) rides, bread making, a snack area and other activities reminiscent of the old times. The council is pleased to have more activities to bring more tourism interest to the Circleville area. The council advised Ammon to talk to the county to get clearance for some of the activities and food sales. Priscilla made a motion to approve a business license for Cassidy Peak Ranch; Shirl seconded, and the motion passed unanimously.
Ammon also informed the council that the water meter for his property is located on someone else�s property. Scott will meet with him to work out a resolution.
The Mayor opened the floor to those who would like to speak before the council but are not on the scheduled agenda.
Tanya Martin announced that the Saturday swap meets will commence on May 26 and continue through the summer. Also, the Fiddle Fest will come to Circleville again this year on July 14. It was a fun family activity last year and we welcome them back this July. Contact Tanya at the RV Park if you know of a fundraiser that they can host.
Priscilla led a discussion about a business kiosk at the Butch Cassidy Cabin to draw visitors to some of the things we have to offer in Circleville. Garrett Clark suggested building something out of old barn wood that is eye catching and fits with the look of the Butch Cassidy site. It could have the names and location of local businesses.
Commissioner Darin Bushman suggested that the kiosk also include a map to direct visitors to the Parker home in Circleville. That would serve to draw them into town.
Darin informed the council that the grant for two billboards has been approved. They will be located at Hwy 89/Hwy 20 and at exit 23 off I-70.
Darin also shared that they are looking for an antique livery and maybe some old tools, wagons, or anything that can be donated to the Butch Cassidy site to make it look more interesting and authentic to the period.
Darin announced that the opening ceremony and celebration for the Piute ATV Festival will be held on August 8 at the Butch Cassidy cabin this year.
Tanya suggested that we work together as a community to enhance the look of the town, so people will want to visit here and maybe stay a couple of days. Do things that will show the charm of the town to people driving through. Koby suggested that we find a way to make the ATV staging areas more obvious.
Priscilla did a presentation of suggestions for decorating and improving the appearance of our parkways now that the new sidewalks are in and things have been cleaned up. We need to find ideas for signs and decor that tie in with the history of Circleville. Many ideas were discussed that can be further refined at future meetings. The council welcomes residents of the town to come and join the discussion.
Koby reported on the progress of the Youth Council. A meeting will be held at school to inform the student body about youth councils; what they are and the purpose behind them. There are scholarships available to students through the council. The youth council can also be instrumental in the completion of projects in town like the Main St. project and other town events.
Next the Mayor opened the floor to departments.
Fire: Junction is willing to help with the burn pile as part of their training. Mayor will coordinate with the fire chief.
Roads: Shirl reported on the progress with the Main St project. It is on schedule and will be completed in a few weeks. The Mayor received a letter that we must put a weight limit sign at the bridge on 800 South. Shirl will find out where to get the signs.
Water: The council discussed clarifying the water policy for multi-unit housing. Susan will check the accounting system for changes that may need to be made to accommodate billing for multi-unit housing.
Scott reported on the Six County meeting for future projects. Circleville is on the list for a secondary well project as a priority.
The council discussed potential future fire hydrant installations. Also the water source for the community garden.
Shirl brought up the cleaning of drainage pipes. They need to be swabbed out periodically. This will require equipment and labor that Shirl can arrange. He will follow up with the council on when to get it done. Shirl also reported on some specific drainage problems a few homeowners are experiencing. The council discussed possible remedies that Shirl can follow up on and report.
The council would like to thank Aleshea Willis and all who helped her with preparation and execution of the Easter Egg Hunt. It was a great success! THANK YOU ALESHEA!
The bills and budget variance reports were presented and reviewed by the council.
Kirk made a motion to approve the bills and budget variance reports and adjourn; Priscilla seconded, and the motion passed unanimously.
The meeting was adjourned at 9:45 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
May 10, 2018
The regular meeting of the Circleville Town Council was called to order at 7:10 PM by Mayor Koby Willis. Council Members attending were: Scott Dalton, Kirk Fullmer and Shirl Fox. Priscilla Morgan was excused for a portion of the meeting. Susan Ashmore, Town clerk was also in attendance.
Public attending was: Tyler and Neccia Dalton, Deputy Matt Whittaker, and Carl Johnson.
Mayor Willis led the pledge and Susan Ashmore offered the prayer to open the proceedings.
Next the Mayor asked if there were any additions or corrections to the minutes of the meeting held April 12, 2018. The following amendment is made to the minutes: The road referred to as Sandy Lane is 1050 East. The event referred to as the Fiddler Fest should be the Utah Old Time Fiddlers. And last, but not least, our apologies for misspelling County Commissioner, Darin Bushman’s name.
Kirk made a motion to accept the minutes as amended; Shirl seconded, and the motion passed unanimously.
The Mayor called on the following public visitors who were on the planned agenda.
Tyler and Neccia Dalton requested a site permit and a water meter for their new home. Kirk made a motion to grant the site permit and water meter; Shirl seconded, and the motion passed unanimously.
The Mayor introduced Carl Johnson who is planning to pour a foundation behind his home for an RV or trailer to be used as an office and a place for guests. Carl asked the council if a water meter and site permit would be required. The council determined that because it is not permanently affixed, a site permit and water meter are not required.
The Mayor opened the floor to those who would like to speak before the council but are not on the scheduled agenda. There were none.
Next the Mayor opened the floor to departments.
Fire: The burn pile was partially burned. Another clean up will be done. The council would like to remind everyone that there is NOT A DUMP IN CIRCLEVILLE. PLEASE DO NOT PUT ANY FURNITURE, APPLIANCES, OR HOUSEHOLD ITEMS NEAR THE DUMPSTERS. THERE IS A FREE LAND FILL IN KINGSTON FOR THOSE ITEMS.
Mayor applied for Wild land grant on behalf of the town to pay for additional equipment.
Roads: Main Street project is nearly complete. The council will evaluate ideas for beautification in the coming months.
Fire: Scott suggested that our regular maintenance should include cleaning out and flushing the fire hydrants and making sure the area around them are kept clear. The Mayor will map the hydrants in town and formulate a plan for town maintenance to clear 2 hydrants per week.
Cemetery: There are holes to be filled and packed near the gate. Kirk will arrange for them to be done. Shirl suggest that we take more care with the cemetery grounds. The cemetery is sacred ground to the families of those buried there and it is offensive to have dogs running free and soiling the headstones and gravesites. The council discussed ways to improve the way the cemetery is groomed. We ask for the residents of Circleville to take an active part in keeping animals out of the cemetery.
Parks and Recreation: Priscilla is beginning preparation for the July 4th celebration.
Priscilla will continue to work on a plan for the remaining Main Street beautification project.
The community garden is being prepared for planting this month. All volunteers would be appreciated.
The bills and budget variance reports were presented and reviewed by the council.
Kirk made a motion to approve the bills and budget variance reports and adjourn; Shirl seconded, and the motion passed unanimously.
The meeting was adjourned at 8:20 PM
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
June 14, 2018
The regular meeting of the Circleville Town Council was called to order at 7:04 PM by Mayor Koby Willis. Council Members attending were: Scott Dalton, Kirk Fullmer and Shirl Fox. Priscilla Morgan was excused for the meeting. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending were: Robert and Kim Lott
Mayor Willis led the pledge and Shirl Fox offered the prayer to open the proceedings.
The Mayor called for the new town clerk, Mekeisia Westwood, to be sworn in.
The fiscal year 2019 budget was presented. Kirk Fullmer motioned to approve the budget. Scott Dalton seconded the motion. The motion passed unanimously.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held May 10, 2018. There were none. Kirk Fullmer made a motion to accept the minutes; Scott Dalton seconded, and the motion passed unanimously.
The Mayor called on the following public visitors who were on the planned agenda.
Robert and Kim Lott requested a site permit and water meter. Kirk Fullmer made a motion to approve the site permit. Shirl Fox seconded it. The motion passed unanimously.
The Mayor opened the floor to those who would like to speak before the council but were not on the scheduled agenda. There were none.
The Mayor introduced Resolution: #18001- “Resolution stating opposition to the state medical marijuana ballot initiative”. Scott Dalton motioned to adopt Resolution #18001. Kirk Fullmer seconded the motion. The motion passed unanimously.
Next on the agenda was employee time cards and job descriptions. The council would like all town employees to fill out a timecard for each month. The town would like to thank Shirl Fox for all the time he has put into grading the drainages on the north side of town.
The council has been getting complaints about dogs wandering around town. The council would like to remind dog owners to take care of their dogs. The dogs are affecting the businesses.
Next, the Mayor opened the floor to departments.
Fire: The burn pile needs to be pushed again. The county landfill is only 6 miles away. Please put your trash in the dumpsters or haul it to the county landfill! The fire trucks need to be inspected.
Roads: The drainages on the south side of town will be graded in July. The parking lot around the Town Building needs to be crack-sealed and seal-coated.
Water: Hydrants are beginning to be flushed. They will eventually all be flushed out. The water shut-off valves need to be found and mapped out all over town.
Cemetery: There are holes around the new gate that need to be filled.
Parks and Recreation: Plans for the 4th of July are being made. Fireworks were discussed. The council is looking for places to set them off.
Town Maintenance: The Town Council talked with Dave Hamm about the spraying of weeds along the parade route for the 4th of July. Dave is also going to be working on flushing the hydrants out.
The bills and budget variance reports were presented and reviewed by the council.
Kirk Fullmer made a motion to approve the bills and budget variance reports and adjourn; Scott Dalton seconded, and the motion passed unanimously.
The meeting was adjourned at 9:07 PM
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
July 12, 2018
The regular meeting of the Circleville Town Council was called to order at 7:04 PM by Mayor Koby Willis. Council Members attending were: Scott Dalton, Priscilla Morgan, Kirk Fullmer. Shirl Fox was excused for the meeting. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending were: Dave Hamm and Jeff Albrecht
Mayor Willis led the pledge and Kirk Fullmer offered the prayer to open the proceedings.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held June 14, 2018. There were none. Kirk Fullmer made a motion to accept the minutes; Scott Dalton seconded, and the motion passed unanimously.
The Mayor called on the following public visitors who were on the planned agenda.
There were none.
The Mayor opened the floor to those who would like to speak before the council but were not on the scheduled agenda. Jeff Albrecht of Savage and Albrecht Engineering was in attendance. He suggested applying for a grant for a Water System Master Plan. This would help with the growing need for culinary water. This would also tell the status of our culinary water during drought years The council liked this idea and is going to look more into it.
Next, on the agenda was ATV Jamboree Event Flyers. The ATV Jamboree wants to let the Circleville business owners know that if they want to participate in the event to contact Darin Bushman.
The Building Use Policy was discussed next. The council reviewed the Building Use Policy and decided on some changes to be made. Those changes will be made and discussed at the next board meeting.
Next on the agenda, was the Circleville Town Purchasing Policy. A purchasing policy is required for the CDBG grant. Priscilla made a motion to approve the Purchasing Policy. Kirk seconded the motion, and the motion passed unanimously.
The PTIF Resolution 2018-02 was next on the agenda. There needs to be at least 2 signers who can access the PTIF accounts. Scott made a motion to approve Mekeisia Westwood, Koby Willis, and Priscilla Morgan to be the signers for the PTIF accounts. Kirk seconded the motion, and the motion passed unanimously.
Next, the Mayor opened the floor to departments.
Fire: Some of the firework tubes are in need of being replaced.
Water: Fire Hydrants are continuing to be flushed out.
Parks and Recreation: The town council would like to thank all those that helped with the 4th of July festivities–
-Jade Dalton, Joe Dalton, Tyler Dalton and Bryce Dalton for the early morning dynamite.
-Mekeisia Westwood for the parade
-Paula and Anna Wilde for the program
-Circleville 2nd Ward Youth for the dinner
-Circleville Elementary PTO for the Midway
-Piute High School girls’ softball team for the softball tournament
-Circleville Fire Department and Junction Fire Department for their awesome firework display
Town Maintenance: The statue at the Memorial Park needs to be cleaned. The need for new dumpsters was discussed. Hughes Waste Haulers will be contacted in regards to new dumpsters. The council would like to thank Jim Payton for changing the burned out lights in the Town Building.
The bills and budget variance reports were presented and reviewed by the council.
Kirk made a motion to approve the bills and budget variance reports and adjourn; Priscilla seconded, and the motion passed unanimously.
The meeting was adjourned at 9:03 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
August 9, 2018
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Kirk Fullmer, Shirl Fox. Scott Dalton was excused for the meeting. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending was Dave Hamm.
Mayor Willis led the pledge and offered the prayer to open the proceedings.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held July 12, 2018. There were none. Kirk Fullmer made a motion to accept the minutes; Shirl seconded, and the motion passed unanimously.
There were no public visitors on the planned agenda.
The Mayor opened the floor to those who would like to speak before the council but were not on the scheduled agenda. There were none.
First, on the agenda was the Main Street Park strip. The council would like to come up with a timeline for improving Main Street in the future. The council would like to come up with a plan and hold a public hearing for the October Town Board meeting.
The Park Port-A-Potty was discussed next. The council was wondering if the Park Port-a-Potty was necessary. The door keeps blowing open and trash blows all over. The Port-a-potty will be turned in a different direction and staked down to hopefully help the matter.
Next on the agenda, was the Building Use Policy. The council looked over the new Building Use Policy. Kirk Fullmer made a motion to pass the new policy. Priscilla seconded it, and the motion passed unanimously. Those that have already reserved the Town Building will be charged at the old rate. The Building Use Policy is attached.
Resolution #18002 supporting Cedar City Utah for the new National BLM headquarters was next on the agenda. The national offices are being moved out of Washington D.C. Cedar City is putting in a bid to have the National BLM headquarters. They would like the Town of Circleville’s support. Resolution #18002 can be read at www.circlevilleutah.org. Priscilla made a motion to approve the resolution. Shirl seconded, and the motion passed unanimously.
Next, the Mayor opened the floor to departments.
Fire: None
Water: There are some delinquent water bills that aren’t being paid. The council discussed procedures for these delinquent bills. The town would also like to thank Shirl and Scott for the time they take installing new water meters and repairing old water meters.
Road: The town would like to thank Shirl Fox for cleaning out the drainages on the south side of town.
Parks and Recreation: none
Town Maintenance: Dave has been spraying weeds and will continue to do so.
The bills and budget variance reports were presented and reviewed by the council. Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded, and the motion passed unanimously.
The meeting was adjourned at 8:55 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
September 13, 2018
The regular meeting of the Circleville Town Council was called to order at 7:04 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Kirk Fullmer, Shirl Fox, and Scott Dalton. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending was Garrett Clark, Shane Morrison, Kathleen Edmunds, Kristy Westwood, Shane Robinson, Jade Dalton, Bailey Dalton, and Mike Cox.
Mayor Willis led the pledge and Mekeisia Westwood offered the prayer to open the proceedings.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held August 09, 2018. There were none. Kirk made a motion to accept the minutes; Shirl seconded, and the motion passed unanimously.
The Mayor called on public visitors that were on the planned agenda.
Jade Dalton was in attendance asking for two water meters. He needs both water meters for building lots. Kirk Fullmer made a motion to approve the water meters. Priscilla seconded, and the motion passed unanimously.
Mike Cox was next on the agenda requesting a water meter. He is planning on putting a RV on the lot and later on retiring here. KIrk Fullmer made a motion to approve the water meter. Scott seconded and the motion passed unanimously.
The Mayor opened the floor to those who would like to speak before the council but were not on the scheduled agenda.
Kirk Fullmer discussed the number of cars speeding through the school zone. People are complaining the flashing lights are too dim. Shirl will talk to the State Road and see if they can help with the problem.
First, on the agenda was the Junction Drag Races. They are holding another Drag Race on October 6, 2018. They are wanting to use the fire truck on race day. Kirk made a motion to approve the use of the fire truck. Priscilla seconded it, and the motion passed unanimously.
The Draft Zoning Policy was discussed next. The town has no policy or ordinance that requires the Town’s approval to subdivide a lot. The council had a preliminary Planning and Zoning Ordinance. The Council Members want to read through the Ordinance and talk about it at the next board meeting.
Next on the agenda, was Old Town Hall Clean Up Day. The Old Town Hall is falling into disrepair. The council would like to schedule a day for the town to meet and clean it up.
The updated Water Policy was next on the agenda. Kirk made a motion to approve the policy, and Priscilla seconded. The motion passed unanimously.
The weeds on 470 north was next on the agenda. The weeds from Highway 89 to 100 East are getting really high. The council discussed finding someone who can cut those weeds.
Blocked Drainages were on the agenda next. 470 north has some blocked drainages that need to be cleaned out. Shirl will assist in cleaning the drainages out.
Next, on the agenda was dog complaints. The town received two letters in the drop box about barking dogs by the RV park. The Circleville Town Public Nuisance Animal Ordinance was looked over. The council is going to contact Sevier Animal Control and see if they will patrol the town for stray dogs.
Next, the Mayor opened the floor to departments.
Water: The Water Master Plan has been applied for and the State of Utah approved the Town for a full loan. The council would like to have a Water Master Plan. They want to see if there are other options besides utilizing the loan.
Road: The council discussed putting a seal coat on the Town Building parking lot. They have received two bids for this service. Otis Young Paving will be sealcoating the parking lot.
Town Maintenance: The air conditioner in the main part of the Town Building quit working. It has been fixed and is now working.
The bills and budget variance reports were presented and reviewed by the council. Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded, and the motion passed unanimously.
The meeting was adjourned at 9:12 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
October 11, 2018
The regular meeting of the Circleville Town Council was called to order at 7:00 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Kirk Fullmer, Shirl Fox, and Scott Dalton. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending were Paul Morgan, Teresa Morgan, Garrett Clark, Merlin J. Robinson, Trevor Barnson, Stacie Gass, John Hanna, Tom Crockett, Cory Sudweeks, Dustin Westwood, Zina Jessop, and Shawna Jessop.
Mayor Willis led the pledge and Scott Dalton offered the prayer to open the proceedings.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held September 13, 2018. There were none. Kirk made a motion to accept the minutes; Shirl seconded, and the motion passed unanimously.
The Mayor called on public visitors that were on the planned agenda.
First on the agenda were Carrie Davis and Shaylee Beus for use of the building for dance class. Kirk motioned to allow them to use the building. Scott seconded the motion, and the motion passed unanimously.
Next on the agenda, the Jessop Family was requesting a site permit. They are wanting to build a barn. Shirl made a motion to approve the site permit. Priscilla seconded it, and the motion passed unanimously.
Stacie Gass was next on the agenda for a site permit and business license. She is wanting to build cabins on Highway 89. The business name would be Circle Valley Ranch House and Cabins. They are starting with 2 cabins and possibly more to come. Priscilla motioned to pass the business license. Scott seconded it, and the motion passed unanimously. Priscilla motioned to pass a site permit. Scott seconded it, and the motion passed unanimously.
The mayor then called on those that were not on the agenda.
John Hanna asked for a site permit. This will be discussed on the agenda for November.
Tom Crockett requested a site permit for a shed. He will be on the agenda for November.
The Animal Nuisance Ordinance was discussed next. The draft for the new Animal Nuisance Ordinance was read through and discussed. The council wants to discuss this matter more. Priscilla made a motion to repeal the old Animal Nuisance. Scott seconded it, and the motion passed unanimously.
Filling a midterm town council vacancy was next on the agenda. The vacancy needs to be posted two weeks prior to November board meeting. The November board meeting will be held November 8, 2018 at 6 pm. Anyone interested in that position should contact Mekeisia Westwood at 435-231-1414 or Koby Willis at 435-201-2453.
The public hearing for the proposed changes to the Main Street park strip area was up next. Priscilla had some options printed up for the board and the public to look at. The town will start working on the project in phases.
The town discussed the use of drones in city limits. They will discuss this at the November meeting.
Next, the Mayor opened the floor to departments.
Water: Three water meters are working on being installed.
The bills and budget variance reports were presented and reviewed by the council. Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded, and the motion passed unanimously.
The meeting was adjourned at 9: 30 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
November 8, 2018
The regular meeting of the Circleville Town Council was called to order at :00 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Kirk Fullmer, Shirl Fox, and Scott Dalton. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending were Alishea Willis, Myndi Morgan, Jeff Albrecht, Rex Waddington, Garret Cark, Matt Whittaker, John Hanna, and Christene Roundy. [Also Tom Crockett, Jade Dalton, Carol Springer and Marty Morgan.]
Mayor Willis led the pledge and offered the prayer to open the proceedings.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held October 11, 2018. There were none. Kirk made a motion to accept the minutes; Shirl seconded, and the motion passed unanimously.
The Mayor called on public visitors that were on the planned agenda.
First on the agenda, John Hanna was asking for a site permit. Scott made the motion to approve the permit, and Kirk seconded it. The motion passed unanimously.
Next on the agenda, Tom Crockett was asking for a site permit. Scott made the motion to approve the permit. Priscilla seconded it, and the motion passed unanimously.
Jade Dalton was next on the agenda asking for a water meter. The council decided to put this on hold until we have a Water Master Plan in place.
Carol Springer was next asking for permission to use the Town Building for Dance Fit three times a week. Priscilla made a motion to approve. Kirk seconded it, and the motion passed unanimously.
Next on the agenda was Marty Morgan. He was asking for a site permit. Kirk made a motion to approve it, and Scott seconded it. The motion passed unanimously.
The mayor then called on those that were not on the agenda.
There was none.
The Youth Council Bylaws was discussed next. The Youth Council has come up with their bylaws. These include the role of the youth council, Grade Point Average required, term limits, among other things. Myndi Morgan was there to discuss the important points in the bylaws. Meetings will be held during lunch hour at the high school. A state membership fee of $5 per member is required by the association of Utah state youth councils. Priscilla made a motion to ratify the youth bylaws and pay their membership fee. Shirl seconded, and the motion passed unanimously.
Drone use in town limits was next on the agenda. Mayor Willis said that Utah State code says towns can’t regulate drones unless it’s outside what the state has already specified. The state codes are very detailed and specific.
The Building, Planning, and Zoning Ordinance was discussed next. Mayor Willis had a proposed Ordinance for the council. The Town Board read through and discussed the new Ordinance. There were more changes they wanted to make. These changes will be made and the Ordinance will be discussed in December.
Next on the agenda was the clean up of the community garden. The council plans on finding out what would be the best way to clean up the garden. They will make a plan and let the public know when the clean up will take place.
Jeff Albrecht with Savage and Albrecht Engineering was next. He had more information for the Water Master Plan. He discussed the data he had collected. He proposed some different options to help the town with their water plan.
Next, the Mayor opened the floor to departments.
Fire: The fire department wants to set a date to burn the burn pile.
The bills and budget variance reports were presented and reviewed by the council. Kirk made a motion to approve the bills and budget variance reports and adjourn; Priscilla seconded, and the motion passed unanimously.
The meeting was adjourned at 8:52 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
December 12 2018
The regular meeting of the Circleville Town Council was called to order at 6:06 PM by Mayor Koby Willis. Council Members attending were: Priscilla Morgan, Kirk Fullmer, and Shirl Fox. Scott Dalton was excused for the meeting. Mekeisia Westwood, Town Clerk was also in attendance.
Public attending was Dave Hamm.
Mayor Willis led the pledge and Shirl offered the prayer to open the proceedings.
Next, the Mayor asked if there were any additions or corrections to the minutes of the meeting held November 8, 2018. There were none. Kirk made a motion to accept the minutes; Shirl seconded, and the motion passed unanimously.
First on the agenda was the Watershed and Flood Prevention Program. The State has a grant available for Watershed and Flood Prevention. The town board is planning on coming up with a project to apply for the grant.
Next on the agenda was the review of the financial audit and the FY2018 Financial Statements. The Board reviewed the debt and financial position of the town.
Richfield City Recreation Center was next. Richfield City is wanting to build a Recreation Center and is asking for the town’s support. The town proposed Resolution #2018-03 stating their support for the new Recreation Center. Priscilla made a motion to pass the Resolution. Kirk seconded it, and the motion passed unanimously.
The Planning and Zoning Ordinance was next on the agenda. The town reviewed the changes made to the proposed Ordinance. The town is going to publish the Ordinance in the Post Office for the community to review. They will be discussing it at the January board meeting.
Next, the Mayor opened the floor to departments.
Fire: The fire department ordered their Wildland Fire Equipment for the grant they received.
Town Maintenance: The town board would like to commend Dave Hamm on the Christmas lights in the park.
The bills and budget variance reports were presented and reviewed by the council. Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded, and the motion passed unanimously.
The meeting was adjourned at 7:08 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
