January 12, 2017
The regular meeting of the Circleville Town Council was called to order at 6:00 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Priscilla Morgan, Kirk Fullmer and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Scott Dalton was excused. Others in attendance were: Darin Albrecht, Dave Hamm.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on December 14, 2016. There were none.
Kirk made a motion to approve the minutes; Priscilla seconded and the motion passed unanimously.
Darin Albrecht was welcomed by the mayor. Darin and his partner are interested in renting a portion of the Circleville Clinic for their physical therapy practice. Darin gave the council an overview of their business. He will meet with his partner and get back with Priscilla if they decide to use the clinic.
The Mayor opened the floor to the departments.
Roads: Questar is willing to work with the town on the installation of additional pipe near their building site. Geordin will procure the needed materials.
Parks and Recreation: Priscilla contacted Jones and DeMille about assistance with the potential Main Street project. They shared information on contacts at UDOT for help with grants for lights and sidewalks. A representative will need to sit down with council members to review qualifications in Circleville. Priscilla will continue the conversations with both companies and report to the council.
Garfield Memorial is looking for someone willing to clear snow at the clinic. Anyone interested, please contact Alberto Vasquez at 435-676-1200.
The bills and budget variance reports were presented and reviewed by the council.
Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 7:50 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
February 15, 2017
The regular meeting of the Circleville Town Council was called to order at 7:00 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Priscilla Morgan, Scott Dalton and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Kirk Fullmer was excused. Others in attendance were: Brad Westwood, Steve Gallenson, Dave Hamm.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on January 13 and 31, 2016. There were none.
Geordin made a motion to approve the minutes; Priscilla seconded and the motion passed unanimously.
Brad Westwood, Director of State History and State Preservation Officer presented a framed declaration from Governor Herbert declaring April 22, 2016 as Circleville Massacre Memorial Day. Brad also shared information with the council about the plans for stabilizing Butch Cassidy’s Cabin for tourism in the near future. He explained how informing the public of the authentic history in this area by placing signs along the highway and advertising can boost our economy through tourism. Steve Gallenson, former President of the Utah Westerners accompanied Brad on his visit to Circleville. Steve is an active participant in the preservation of places and events in Utah’s history and was instrumental in raising funds for the monument in Circleville.
The Mayor opened the floor to the departments.
Maintenance: Dave suggested that a buddy system should be instituted when doing hazardous work like digging trenches with the backhoe. The council agrees that this precaution should be in place. The council approved a list of individuals for Dave to call when necessary. The council reviewed the list of projects for maintenance to accomplish over the next couple of months before spring.
Fire Department: Steps are still being taken to organize the training of our fire department volunteers.
Parks and Recreation: UDOT denied our request for a grant for Main Street sidewalks. We are still waiting for the determination on our application with CDBG.
The council reviewed the final text and potential design submitted for the plaque to be placed at the Monument. Final determination will be made later.
The bills and budget variance reports were presented and reviewed by the council.
Geordin made a motion to approve the bills and budget variance reports and adjourn; Scott seconded and the motion passed unanimously.
The meeting was adjourned at 8:27 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
March 9, 2017
The regular meeting of the Circleville Town Council was called to order at 6:15 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Scott Dalton, Kirk Fullmer and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Priscilla Morgan was excused.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on February 15, 2017. There were none.
Geordin made a motion to approve the minutes; Scott seconded and the motion passed unanimously.
Mayor encouraged the council to attend the monthly Emergency Planning Committee meetings that are held 3rd Thursday each month at 7:00 PM at the Sherriff’s office in Junction.
The Mayor opened the floor to the departments.
Fire Department: Fire Marshall in Richfield informed the Mayor about the new parameters for fires that originate in town and spread to the wildlands. The cost of fighting those fires is too much for a small community like Circleville. We can have that cost waived by doing annual fire mitigation on private and/or public land. The council will discuss this further at a future meeting after the members have had a chance to review the agreement from the Utah Division of Forestry, Fire and State Lands.
Hoses and a radio are needed in the second fire truck. Kirk will check on supplies required to bring it up to code.
Water: Bruce Smith Culvert?
Roads: Geordin reported on the purchase of a truck and backhoe for the town. The council discussed the possibility of justifying a portion of the cost to CIB to relieve the town of the entire cost.
Kirk made a motion to proceed with the final portion of the road project and equipment purchase. Geordin seconded and the motion passed unanimously.
UDOT will make their annual visit to the Junction Court House on March 15. The Mayor requested at least one council member attend.
We received a letter from UDOT informing the town that there are funds available for safe sidewalks adjacent to the highway. We had hoped to receive funds for sidewalks leading to the elementary school but that does not meet the UDOT jurisdiction. The council reviewed the approved area and determined that the benefit to the town does not justify the cost of our portion of the improvements. We will revisit this option next year.
Parks and Recreation: The council voted to approve $250 for the Easter egg hunt again this year. Geordin made a motion to approve the funds; Kirk seconded and the motion passed unanimously.
The bills and budget variance reports were presented and reviewed by the council.
Geordin made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 8:10 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
March 15, 2017
The special session of the Circleville Town Council was called to order at 7:00 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Priscilla Morgan, Scott Dalton and Mayor Mike Haaland. Kirk Fullmer and Susan Ashmore were excused. Travis Kyhl from Six County Association of Governments was also in attendance.
The purpose of this meeting is to discuss Circleville’s position to receive grant funds from CDBG for the Main Street improvement project. The council discussed ways to reduce the scope of the project to bring it in line with the funds available. The council will decide what would be the most beneficial use of the funds. A new design scope of work will be prepared and submitted to the state for approval.
Geordin made a motion to adjourn; Scott seconded and the motion passed unanimously. The meeting adjourned at 8:00 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
April 13, 2017
The regular meeting of the Circleville Town Council was called to order at 7:00 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Kirk Fullmer, Priscilla Morgan and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Scott Dalton was excused. Others attending were Deputy Matt Whittaker, Kathy Riddle, Shane Morrison, Anna Wilde, and Michael Wilde.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on March 9, 2017. It was noted that a clerical error needed to be corrected.
Kirk made a motion to approve the minutes; Geordin seconded and the motion passed unanimously.
The Mayor recognized Anna and Michael Wilde, representatives from FBLA. They requested a donation from the town to assist FBLA winners from Piute High School with travel expenses to attend the National competition. The council informed them that a $300.00 donation would be made in exchange for the students washing buses and planting flowers on Main Street.
Priscilla made a motion to approve the donation of $300.00; Geordin seconded and the motion passed unanimously.
Next on the agenda was a request from Matt Davis for a site permit for an equipment shed being constructed next to his house. Susan Ashmore presented the request as Matt was unable to attend. Geordin made a motion to grant the site permit; Kirk seconded and the motion passed unanimously.
Shane Morrison recently purchased the property of the business previously known as Steve’s Service. Shane requested a business license in the name of Piute Pit Stop to be opened in that location. The council welcomed Shane and his new business to Circleville.
Priscilla made a motion to grant the business license; Kirk seconded and the motion passed unanimously.
Kathy Riddle reminded the council that it is time to schedule the town cleanup week. The week of May 15-20 was proposed and accepted. Everyone is encouraged to participate. A pick up will be provided on Saturday, May 20. Please read the letter from the beautification committee for details.
The Mayor opened the floor to the departments.
Sheriff: Deputy Matt Whittaker is the emergency manager for the county. He has an Emergency Planning Committee meeting on the 3rd Thursday of each month at 7:00 PM in Junction. Everyone is encouraged to attend these meetings whenever possible to stay informed on emergency procedures for your household and for the communities in Piute County. Matt has asked that we encourage everyone to come to the LEPC meetings to stay informed on emergency procedures that affect all of us.
Fire Department: The Junction Fire Department has training available for all fire department volunteers. Circleville needs trained volunteers. Please contact Kirk Fullmer or Greg Pearson at the Junction Fire Department for a schedule of the training sessions.
Fire Marshall Matt Christensen has suggested a unified fire department for this area could be beneficial. There are some advantages to becoming a special service district. This will be discussed at future meetings as we become more informed about the process.
Water: Geordin reported that there are water lines that may need to be replaced with larger pipe soon. He will research the locations and costs to report the most urgent projects to the council.
Parks and Recreation/Economic Development: The Mayor attended a CIB planning meeting for future projects and grants. He reported that funds are limited to the project for which they were given. If funds are left over they cannot be used for other purposes. Early planning is key to getting funding and project starts to coincide so we can maximize the benefits available to the town.
Geordin made a motion for the Mayor to finalize the sign to be placed at the monument; Priscilla seconded and the motion passed unanimously.
Cemetery: Kirk will place an updated alphabetical list of grave sites in the kiosk.
The bills and budget variance reports were presented and reviewed by the council.
Geordin made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 7:55 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
May 11, 2017
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Kirk Fullmer, Priscilla Morgan, Scott Dalton and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Others attending were Deputy Matt Whittaker, Martin Torres, and Rachel Torres
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on April 13, 2017. There were none.
Geordin made a motion to approve the minutes; Kirk seconded and the motion passed unanimously.
The Mayor welcomed the Torres’s to the meeting and asked if they had anything to present to the council. They did not, however, they had a few questions about the town policies and permits as they are making improvements to their property and looking at procuring additional property in town. They are now full time residents of Circleville and are excited to be a part of this community.
Deputy Matt Whittaker passed out flyers and reminded the council that the next LEPC (Local Emergency Planning Committee) meeting is on May 18 at 7:00 PM in Junction. Everyone is encouraged to attend these meetings whenever possible to stay informed on emergency procedures for your household and for the communities in Piute County. Again, the meetings are held on the third Thursday of each month.
The Mayor opened the floor to departments.
Fire Department: Deputy Whittaker will provide a new radio for the fire truck. Council members are still working with the volunteer fire department to train and prepare them for emergencies.
Water: The responsibilities for the water department will be transitioned from Geordin Gass to Scott Dalton over the next couple of months.
Geordin has information on a possible dump truck for the town. He will follow up this month.
Cemetery: The council is still looking for an affordable backhoe. The Mayor will check with CIB for potential future grant funds to help with the purchase. In the meantime, we will continue to search for an available machine.
Kirk reported that there may be some individuals who are buried in the Circleville cemetery but their names are missing from the list. Susan will research the records to see what information is available.
Parks & Recreation: Mike presented the council with a rendition of the sign to be placed at the monument this summer.
Geordin made a motion for the Mayor to finalize the sign to be placed at the monument; Priscilla seconded and the motion passed unanimously.
The council received requests for donations from Piute Recreation and the school district. After much discussion about what we can do to support the outdoor activities and keep the ball field in good condition, it was determined that the town will donate funds for the teams and to bring in new dirt for the field behind the community center.
The bills and budget variance reports were presented and reviewed by the council.
Geordin made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 7:55 pm.
BUDGET HEARING:
The Mayor opened the 2018 fiscal year proposed budget hearing. The council approved the proposed budget with exception. The budget was not adopted pending a review of the grant funds still pending on past projects. Susan will report on the final budget at the meeting to be held on June 14 and a vote will be taken to adopt the 2018 fiscal year budget.
Priscilla made a Motion to adjourn; Kirk seconded and the motion passed unanimously.
The meeting adjourned at 9:15 PM.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
June 14, 2017
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Priscilla Morgan, Scott Dalton, Kirk Fullmer and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Others attending were Deputy Matt Whittaker, Martin and Rachel Torres, and Koby Willis.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on May 13, 2017. There were none.
Geordin made a motion to approve the minutes Scott seconded and the motion passed unanimously.
Mayor presented a letter for 6 county emergency resolution (previously adopted) to continue the resolution moving forward. The Mayor called for a motion to accept continuing with the resolution. Kirk made a motion to accept the agreement; Priscilla seconded and the motion passed unanimously.
The Mayor recognized Koby Willis who presented a resolution passed by the school board outlining the county wide vote necessary in November to raise the cap on the Local Voted Levy of 1989 for the school district. Look for additional information from the school board on this vote prior to November.
Matt informed the council that there have been some questions about people searching through dumpsters. Matt and the council would like to remind all the residents of Circleville that once trash is put in the dumpsters or out in the street for pick up, it is no longer protected personal property. The Sherriff’s department would like to remind everyone to shred sensitive papers before discarding them for trash pickup.
The Mayor welcomed Mr. and Mrs. Torres to the meeting and asked if they had anything to present to the council. They let the council know that they have purchased the old movie theater. Their intent is to preserve the historical nature of the landmark. They had some concern about people continuing to park vehicles that would block their access to the building. A driveway will be added that will hopefully deter any further issue with the parking. They also wanted to know how to access their shares of irrigation water. A few challenges with the flow of irrigation water were discussed and Geordin gave them contact information for individuals with Circleville Irrigation who may be better able to answer their questions.
The council discussed the upcoming Main Street sidewalk project. The council must decide on the contactor to be used for this project. The candidates were discussed and the council decided to postpone the final decision until next month.
Fire department: Training is continuing. All volunteers are encouraged to contact Geordin for training dates.
Water department: Scott reported on some lines that need to be fixed. Some repairs will require the assistance of a contractor. Scott will get bids and get the project started within the month.
Road: Geordin reported that he cannot move forward with some of the repairs until the town can procure a truck. He is still trying to find a truck we can purchase.
Parks and Recreation: Priscilla reported that we are prepared for the July 4th town celebration. Fireworks will be in the same location as last year in the field behind Paul and Gary Morgan’s homes. The Junction Fire Department will assist again this year.
The bills and budget variance reports were presented and reviewed by the council.
Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 8:45 pm.
BUDGET HEARING:
The Mayor called the Budget Hearing to order at 8:50 pm.
The Mayor opened the 2018 fiscal year proposed budget hearing. The council reviewed the proposed 2018 budget.
Priscilla made a Motion to adjourn; Kirk seconded and the motion passed unanimously.
The meeting adjourned at 9:15 PM.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
July, 13, 2017
The regular meeting of the Circleville Town Council was called to order at 7:00 PM by Mayor Haaland. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer and Mayor Mike Haaland. Geordin Gass was excused. Susan Ashmore, Town clerk was also in attendance. Others attending were Heidi Sudweeks, Joe Dalton and Tanner Dalton.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on June 12, 2017. There were none.
Kirk made a motion to approve the minutes Scott seconded and the motion passed unanimously.
The Mayor recognized Joe Dalton who wanted to know what has happened to the trees along Main Street. The Mayor explained that there is a broken water line so they are not getting the water they need. The remedy requires a contractor to fix the pipes under the road but the council has not been able to get someone out to do the repairs. Priscilla reminded everyone that some of the trees have been dying over the last few years due to aging. The water line issue is more recent. The council would like to replace some or all of the trees but that will have to wait until the town can apply for additional grant funds. The tree roots are causing problems with the sidewalks so another option would be to not replace the trees. The council will review these options at a future meeting.
Joe also wanted to know if he could add an irrigation pipe along his property. The Mayor said the council would research it and let him know.
The Mayor called for reports from each department.
Fire department: Nothing to report.
Water department: Scott reported that the lines discussed last month have been repaired.
Scott also reported that we need to find all of the valves that may have been buried during the road construction and unbury them; then blow out the lines.
Parks and Recreation: The Mayor presented the competed plaque for the Memorial Park. The council discussed the placement of the plaque at the park and decided where the best vantage point would be.
Circleville had another great success at our July 4th celebration. It takes participation from so many individuals and groups to organize and facilitate this event every year.
The Council and all who enjoyed the day of food and fun would like to thank the following individuals and organizations for their participation in creating a fun, patriotic celebration.
Junction and Circleville Fire departments for setting up and executing the beautiful fireworks display.
Paul and Gary Morgan for the use of their land for the fireworks.
PTO for the midway games and activities.
Mekeisia Westwood for organizing the parade.
Teresa Morgan for the inspiring program.
Rick Blackwell for his mad Master of Ceremony skills.
Circleville 1st Ward Boy Scouts for the luncheon.
Joe Dalton, Bryce Dalton and their boys for setting off the dynamite to wake us all up!
Scott made a motion to go into closed session; Kirk seconded and the motion passed unanimously. Council adjourned to closed session to discuss personnel policies at 8:05 pm.
Kirk made a motion to resume open council meeting; Priscilla seconded and the motion passed unanimously. The open meeting resumed at 8:35 pm.
The Mayor presented cooperative agreement with the department of forestry that needs to be signed and the town’s mitigation responsibility needs to be fulfilled.
The council reviewed the bids from the two engineering companies being considered for the Main Street project. After much discussion, the council members voted to give the contract to Jones and DeMille.
Priscilla told the council that the 5k is being organized for the fair. Circleville will make a contribution for the t-shirts again this year.
We have received inquiries and suggestions from residents regarding the pavilion and softball field behind the school and the community center. The town does not own or have jurisdiction over the softball field or the pavilion. Both are owned by the school district. Please direct all future inquiries to them.
The bills and budget variance reports were presented and reviewed by the council.
Priscilla made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 9:00 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
August 10, 2017
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Kirk Fullmer, Priscilla Morgan, Scott Dalton and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Others attending were Deputy Matt Whittaker, Jared Higgins, Deven Gass, Shane Robinson, McKay Morgan, and Ryan Savage.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on July 13, 2017. There were none.
Kirk made a motion to approve the minutes; Geordin seconded and the motion passed unanimously.
The Mayor welcomed Jared Higgins. Jared requested a new water meter to be installed on his property located behind his parents home. Kirk made a motion to approve the meter; Priscilla seconded and the motion passed unanimously.
Next on the agenda was McKay Morgan, representing Morgan Ranches. He introduced a plan to build 4 additional housing structures. The new buildings will require 2 water meters. Kirk made a motion to approve the new structures and water meters; Geordin seconded and the motion passed unanimously.
Deven Gass reported that Afton Morgan has resigned as the secretary of the Circleville Irrigation Company. McKay Morgan will be taking over as the secretary and would like some office space for a safe and desk at the Community Center. Priscilla made a motion to allow the Circleville Irrigation Company to share the Community Center office; Geordin seconded and the motion passed unanimously.
Scott informed the council that Carol Hooker wants to move his existing water meter and install a 2nd meter. The council has some questions about the project and since Carol was unable to attend the meeting, the council will delay approval until they can get additional information.
Ryan Savage gave the council members the completion plans for the clinic grounds and the final road repairs utilizing the remainder of the grant funds from CIB. Fencing, sidewalk, additional concrete for parking and signage in front of the Clinic building and on the highway were discussed. Ryan will submit a request to CIB for approval to use the existing grant funds for the additional work.
The Mayor opened the floor to departments.
Fire Department: Need a training session to be planned this month.
Water: Nothing to report.
Cemetery: The cattle guard at the cemetery needs to be repaired. It will require some welding to be done. A plan will be made to get this work completed.
Parks & Recreation: The council is contracting for the sprinklers to be fixed on Main Street.
The bills and budget variance reports were presented and reviewed by the council. Geordin made a motion to approve the bills and budget variance reports and adjourn; Kirk seconded and the motion passed unanimously.
The meeting was adjourned at 8:40 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
August 18, 2017
The special session of the Circleville Town Council was called to order at 5:11 PM by Priscilla Morgan . Council Members attending were: Geordin Gass, Priscilla Morgan, Kirk Fullmer, Scott Dalton. Susan Ashmore, Town clerk was also in attendance. Mayor Mike Haaland was excused.
The purpose of this meeting was to reopen the request from Carol Hooker for a new water meter. Mr. Hooker was unable to attend the meeting, however, Scott Dalton was able to present the request and the details the council did not have at the regular session to approve the installation.
Kirk made a motion to approve the water meter installation. Scott seconded and the motion passed unanimously.
Kirk made a motion to go into closed session to discuss applicants for a new crossing guard.
Kirk made a motion to come out of closed session and adjourn; Geordin seconded and the motion passed unanimously. The meeting adjourned at 5:25 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
SEPTEMBER, 2017
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Priscilla Morgan, Scott Dalton and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Kirk Fullmer was excused. Others attending were Janetta Dalton, Koby Willis, Ammon Jessop, Roxie Beus, and Ray Scheppke.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on August 10, 2017 and the special session on August 18, 2017. There were none.
Geordin made a motion to approve the minutes; Priscilla seconded and the motion passed unanimously.
The Mayor called on Janetta Dalton. Janetta brought pictures of her property where there has been a boundary issue with the adjoining property. She wanted to inform the council of the issues and make sure there is nothing they would require of her as she pursues her current course of action. She was advised that this is a matter between her and the other property owner.
Next the Mayor recognized Roxie Beus. Roxie is concerned about the goat head weed control along the streets; especially in front of property where they are a nuisance for children, bicycle and car tires, etc. She wanted to verify the town’s responsibility vs. personal landowner responsibilities for eradicating the problem. She was informed that the town has sprayed and attempted to clear much of the weeds. The maintenance department will begin earlier next year to attempt to prevent this extreme infestation from happening again.
Ammon Jessop introduced himself to the council. He has been renovating a home on 200 South. He is replacing plumbing, electrical, adding a second story and pouring a new foundation. Ammon wanted to verify the requirement for a permit and inspections. Although a site permit is not typically issued for a remodel, this one is more like a new build so the council agreed to issue a site permit.
Next Koby Willis again explained the School District tax appropriation initiative that will be on the ballot in November. He reiterated that this is meant to be a tax neutral initiative. A meeting will be held at Piute High School on October 26th where a detailed explanation will be given and questions answered.
Ray Scheppke was introduced. He is going to be building a home on Riverside Dr. sometime in the future. Ray discussed his plans and received information on water lines and having a water meter installed.
Priscilla informed the council that Shaylee Beus will be starting a dance class for children in October. Since Shaylee was not in attendance, Priscilla made a motion to pre-approve a business license; Scott seconded and the motion passed unanimously. Shaylee will be invited to present her business plan next month.
The council discussed a “Hold Harmless” contract from our insurance provider to be used at the Community Center for all events in the future. The contract was reviewed and approved. This agreement will be issued to all who use the Community Center going forward.
The council discussed the problem of items still being left at the dumpster site. They would like your help in stopping the practice of using this as a public dump.
DO NOT LEAVE YOUR UNWANTED APPLIANCES, FURNITURE, TOILETS, TUBS, TREE TRIMMINGS, ETC. AT THE DUMPSTER. WE HAVE A LANDFILL FOR THAT PURPOSE.
THE COUNTY TRI-CITY LANDFILL, LOCATED ABOUT 2 MILES DOWN 600 WEST (DIRT ROAD) IN KINGSTON, IS OPEN ON WEDNESDAY AND SATURDAY FOR YOU TO DISPOSE OF YOUR UNWANTED ITEMS.
The Mayor opened the floor to departments.
Fire Department: Arrange to burn refuse near dumpster.
Water: Set up schedule to begin the clean out of the valves. Repair meter collar on Paul Morgan property. Repair meter at Helen Smith home.
Road: County weed board is meeting next week. They will discuss cooperation between county and towns for weed abatement.
Parks & Recreation: After much discussion, it was decided that the sprinklers on Main St. should be repaired when the sidewalks are replaced.
The bills and budget variance reports were presented and reviewed by the council.
Priscilla made a motion to approve the bills and budget variance reports and adjourn; Scott seconded and the motion passed unanimously.
The meeting was adjourned at 8:40 pm.
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
October 12, 2017
The regular meeting of the Circleville Town Council was called to order at 7:05 PM by Mayor Haaland. Council Members attending were: Geordin Gass, Priscilla Morgan, Scott Dalton, Kirk Fullmer and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Others attending were Deputy Matt Whittaker, Shaylee and TJ Beus, and Dave Hamm.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on September 14, 2017. There were none.
Geordin made a motion to approve the minutes; Priscilla seconded and the motion passed unanimously.
Shaylee Beus came to introduce her new business, Piute Dance Company, and request a business license. The Mayor acknowledged that the license was pre-approved last month. Priscilla made a motion to approve the business license; Kirk seconded and the motion passed unanimously.
The Mayor called for a report from the maintenance department. Priscilla reported that the town sprinkler system will be blown out and prepared for winter on Friday, October 20. Dave reported that part of the fence at Birch Creek is down and appears to have been cut. Cattle tracks have been evident across the area and the fence does not appear to have been hewn down by the cattle. There are gates to accommodate cattle migration, but he thinks cattle may be going through where there aren’t gates available. Geordin will go with Dave to do an evaluation before it is repaired. Darin Bushman asked Dave to check on the public facilities at the Butch Cassidy Cabin to replenish toilet tissue and take away the trash. He is not responsible for the cleaning or maintenance at the site. Dave will be trimming and/or removing dead trees along Main Street. It was recommended that new signs be procured for the cemetery. The council agrees and will check into exactly what is needed. Dave will check the water lines at the old Town Building so the property around it can be rejuvenated next spring.
The Mayor shared a letter received from Carlos Guerrero who requested permission for him and his wife to remove the limbs and fallen trees around Birch Creek. The forestry department gave them authorization to clear the area. They want to be able to use the campground throughout the summer. Kirk will contact Mr. Guerrero to discuss the parameters set up by the forestry service to use the area for camping.
Matt Whittaker reminded the council about the LEPC meeting on Thursday, October 19 in Junction. He would also like to remind everyone who lives in the area that these emergency planning meetings are held on the third Thursday of each month.
The Mayor opened the floor to departments.
Fire Department: Training is still needed for this month. Geordin will check with Wade.
Water: Roger Fullmer had a catastrophic leak at the Cafe. It has been repaired but he wanted to know what his water liability will be. The liability is up to 100K gallons when the leak is on the owner’s side of the meter. Kirk will give Roger the information. The company that has been laying pipe for Questar requested an invoice for the water they used from the hydrants while working in Circleville. The overage rate for water usage per month is $0.45 per 1000 gallons. The council felt that would be a fair fee for their water usage. Kirk made a motion to approve the $0.45/1000 gallon charge; Geordin seconded and the motion passed unanimously.
Cemetery: Still looking for a town truck. Geordin is still following up.
Parks & Recreation: Santa will be coming to Circleville on December 16. Mark your calendars!
The Mayor asked for council members to prepare to discuss projects and purchases they would like to accomplish over the next few years so a plan can be made for those expenditures. These suggestions will be discussed as they are presented over the next few months.
The bills and budget variance reports were presented and reviewed by the council. Geordin made a motion to approve the bills and budget variance reports and adjourn; Priscilla seconded and the motion passed unanimously.
The meeting was adjourned at 8:20 pm
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
November 9, 2017
The regular meeting of the Circleville Town Council was called to order at 6:10 PM by Mayor Haaland. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Geordin Gass was excused. Others attending were Stacie Gass, Mike Dalton, Jade Dalton, Corey Fullmer, Koby Willis and Dave Hamm.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on October 12, 2017. There were none.
Kirk a motion to approve the minutes; Scott seconded, and the motion passed unanimously.
The Mayor called on Susan Ashmore, Town Clerk, to deliver the election results from November 7, 2017. The results are as follows:
Mayor: Koby Willis
Council Members: Kirk Fullmer and Shirl Fox
Proposition 6: Passed
Scott made a motion to accept the election results; Kirk seconded, and the motion passed unanimously.
Mike and Jade Dalton shared their plan to build a pig farm out on the edge of town. They will need to run a water line and add a meter for pig sheds. The Mayor explained that the line would be at the owner’s expense but once installed and has water running through it, would become the property and be maintained by the town. That is acceptable to both Mike and Jade.
Corey Fullmer informed the council about a new regulation requiring state approval for water line extensions. Corey will contact the Division of Drinking Water to get more detailed information about the requirements.
Kirk made a motion to approve the request pending information from the state; Priscilla seconded, and the motion passed unanimously.
Corey presented a sanitary survey to the council. Trees need to be cleared at the springs and a fence needs to be built around it. The report states that a permanent flow measuring device is required to be installed at all the springs.
The top of the tank needs to be repaired. Circleville water is still rated as excellent.
Stacie Gass presented drawings for a potential concession stand and restroom project. Stacie is still pursuing an outdoor recreation grant and other resources to help pay for the project. The council is excited about the prospect of moving forward with grant applications. This building would be a great addition near the baseball field in Circleville.
The Mayor asked if there were any special requests for maintenance. Priscilla said we need to plan for the hanging of lights and setting up the manger in the park. Dave will take care of getting both done.
Santa will be arriving in Circleville on Saturday, December 16 at the Community Center.
The new owner of the Circleville Café, Andy Alexander, has applied for a business license. The council voted to pre-approve the license and finalize it next month since Andy was not in attendance and was not on the agenda. Scott made a motion to pre-approve the business license; Priscilla seconded, and the motion passed unanimously.
Next the Mayor opened the floor to departments.
Fire Department: The Mayor reminded the council that more emphasis is needed to be placed on the training required to maintain the ISO rating.
Water: Scott reported on water line repairs and new meters ready to be installed.
Scott will meet with Corey Fullmer to formulate a plan to clear the springs.
Cemetery: The council discussed ways to keep cows out of the cemetery. Kirk will check the gates to be sure they are kept closed. A request has been made for a gate on the west side. Dave will be asked to consider building one.
Parks & Recreation: Nothing to report.
The bills and budget variance reports were presented and reviewed by the council. Priscilla made a motion to approve the bills and budget variance reports and adjourn; Scott seconded, and the motion passed unanimously.
The meeting was adjourned at 7:30 pm
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
December 14, 2017
The regular meeting of the Circleville Town Council was called to order at 6:10 PM by Mayor Haaland. Council Members attending were: Priscilla Morgan, Scott Dalton, Kirk Fullmer, Geordin Gass and Mayor Mike Haaland. Susan Ashmore, Town clerk was also in attendance. Others attending were Mayor elect Koby Willis, Matt Davis, Brandi Bowler, Glen and Tanja Martin, Joe Dalton, Tanner Dalton, Jade Dalton, Dave Hamm, and Mike & Kelly Cummings.
Mayor Haaland opened the meeting and welcomed everyone. The Mayor asked if there were any additions or corrections to the minutes of the meeting held on November 9, 2017. There were none.
Priscilla made a motion to approve the minutes; Kirk seconded, and the motion passed unanimously.
The Mayor called on Glen and Tanja Martin. They would like to build a few sleeping cabins at the RV Park. They may put up temporary structures during the season also. They may add electrical but not plumbing to the structures.
Scott made a motion to approve a site permit for the structures; Priscilla seconded, and the motion passed unanimously
Andy Alexander was unable to attend the meeting, so he asked Kirk to represent him in his request for a business license for the Circleville Café.
Kirk made a motion to grant the business license; Priscilla seconded and the motion passed unanimously.
Next the Mayor called on Mike and Kelly Cummings. They wanted to inform the Town Council of their interest in selling beer through their restaurant. They will not serve alcohol, nor will they allow patrons to open or consume alcohol in the restaurant.
Geordin made a motion to approve the sale of beer at Butch Cassidy’s; Scott seconded, and the motion passed unanimously.
Brandi represented the Bantam wrestling team to request a donation from the town for new singlets for the team. There are about 15 participants currently with an expected increase to about 40 when their season starts at the end of January. They would like a contribution from the town, if possible. The council discussed the budgeted funds for donations and determined that they would like to evaluate the budget and make a decision at the next meeting.
The Mayor asked if anyone has anything else they would like to discuss. Joe Dalton let the council know that the fence at Wade Canyon springs is down. The council asked a few questions about conditions Joe might have observed around the springs. Thanks to Joe for bringing this issue to the council’s attention.
Next the Mayor opened the floor to departments.
Water: Scott brought up the subject of a 2-inch meter for Jade Dalton to have for the pig barns he wants to build. The cost is greater than the standard meter. Scott presented the cost of additional parts to establish a cost. After reviewing the costs, the council presented Jade with the one-time cost for a 2-inch meter.
Geordin made a motion to accept the one-time rate for 2-inch meter; Priscilla seconded, and the motion passed unanimously.
As a follow-up to Jade’s request last month, the council verified the specific parameters of the proposed project.
Kirk made a motion to approve the water line project for Jade; Scott seconded, and the motion passed unanimously.
Cemetery: Kirk introduced an available truck for the town to consider purchasing from state surplus. The price for this truck is outside the amount budgeted for FY2018. The council has determined that further research into other options is needed. Kirk will pursue another option.
The bills and budget variance reports were presented and reviewed by the council.
Priscilla made a motion to approve the bills and budget variance reports and adjourn; Scott seconded, and the motion passed unanimously.
The council would like to express their thanks to Connor, Mikaela, and Emma Davis for preparing the treat bags for Santa.
The meeting was adjourned at 6:51 pm
[Disclaimer: This document is a transcription. While it is believed to be current and accurate, it is not warranted to be so. Should any inaccuracies or omissions be found, please notify circlevilleutah.org for correction. Divergence from the original in format and pagination are to be expected. As a transcription, this is not a legal document in itself, and should not be considered binding, but merely a convenience for reference by the Community. Copies of the original document can be obtained by contacting the Office of the Clerk, Town of Circleville, Utah.]
